About

Otis is located in Washington County, CO approximately 130 miles northeast of Denver, CO at the junction of US Highway 34 and State Highway 61. Otis was established in 1882 as a construction campsite for workers building the Burlington & Missouri rail line from Lincoln, NE to Denver, CO. According to tradition the community was named after W.O. Otis, a pioneer settler. The post office opened in 1886 and the town was platted in 1887. 

Otis is a Statutory Town. The population was 473 at the 2000 census. Otis has a semi-arid climate. The surrounding area is "farming based". The town lies in the heart of a prosperous agriculture area which produces a large variety of crops, both irrigated and dry land. Ranchers graze livestock on the grasslands surrounding the town. Otis is a small town with a laid back attitude. 

Otis Municipal Ordinances - Jan 2013.pdf

Employment Opportunities

Deputy Clerk

Job description
 

title:  DEPUTY Town Clerk

department:  Administration

reports to:  Town CLERK/BOARD OF TRUSTEES

employment status:  Part-time

 

 

Description:

Under direct supervision of the Town Clerk, the individual in this position serves the public, elected officials and town departments by providing a variety of services and information. This position handles day-to-day aspects of records management, building permits, licensing, and preparation of meeting agendas, packets, and minutes.  This position also performs bookkeeping duties involving financial record keeping and transactions including accounts payable, and employee benefits processing. The Deputy Town Clerk position involves extensive public contact, excellent communication, interpersonal skills, customer service, independent judgement, and professionalism.

 

Duties:

 

  • Assume the responsibilities, duties, functions, and authority of the Town Clerk in his/her absence.
  • Coordinates with Town Clerk to prepare agendas and supporting materials including staff reports, public notification and meeting minutes. Serves as backup Clerk for the Board of Trustees in the absence of the Town Clerk.
  • Processes monthly utility billing: Processing and printing monthly billing invoices, processing utility payments, bank deposits, account adjustments and periodic mailings.
  • Assists Town Clerk and Board of Trustees in special event coordination and execution.
  • Works closely with the Town Clerk and the Board of Trustees to issue and track Building permits.
  • Works closely with the Town Clerk for Municipal Court, serving as Court Clerk.
  • Serves as assistant for accounts payable, accounts receivable, Bank account reconciliation and performs other accounting functions as requested.
  • Assists with preparing and conducting municipal, coordinated, and special elections in accordance with established laws, ordinances, and procedures.
  • Assists the departments in the processing of applications for various licenses and permits including business, liquor, special event, and animal licensing.
  • Provides excellent customer service with clear, concise, and accurate information; follows up with customers as needed to ensure satisfaction and closure. Investigates and resolves non-routine and complex customer service issues requiring knowledge and understanding of various departments’ policies and procedures.

 

Other Job Duties:

 

Required Knowledge, Skills and Abilities:

Knowledge of applicable Town, County, State and Federal statutes, regulations, ordinances, codes, policies, and procedures.

Skill in accurately performing mathematical calculations associated with accounts payable, cash receipting, and utility billing.

Skilled in providing high quality customer service.

Ability to maintain important records effectively and accurately, creating and maintaining an organized filing system.

Keen awareness of sensitive issues and an ability to maintain confidentiality.

Knowledge of modern office practices, procedures, and equipment.

Demonstrates knowledge of computer software applications to include Microsoft Office.

Ability to produce quality and detailed work despite frequent interruptions.

Ability to establish and maintain effective working relationships with internal and external customers including elected officials, Town staff, vendors, and the public.

 

 

Minimum qualifications:

Minimum of high school graduation or equivalent. Minimum three (3) years progressively responsible experience in a professional office environment with significant public contact..

 

Special Requirements:

Ability to work occasional evenings to attend scheduled public meetings.

 

Environmental and Physical Conditions:

Physical activities include sitting, and occasional walking or standing; hearing, speaking, seeing, and manual dexterity.  Ability to move to and from various points within the Town Hall facility.  Ability to grasp, see, read, handle, and manipulate documents.  Ability to participate in routine conversation in person, via telephone, or via recording.  Most work is performed in a typical office setting. Work is subject to many interruptions and requires that individuals quickly prioritize job responsibilities and project work in an environment that may involve assisting several people at the same time.